Parents » 2023/24 PA Minutes

2023/24 PA Minutes

Central Park East II
Parents Association Meeting Minutes
Date: Thursday, September 7th
Time: 8:45 am
Location: School Auditorium (in person meeting)
In attendance: Megan Moore, Kim Meyer, Cynthia Ramos, Julie Atwell, Gema Imbert, Prince
Opoku (Children’s Aid). Over 40 parents came in and out of meeting. Full attendance
1. About the PA: After brief intro by Julie, new Parents Association (PA) President Megan
Moore introduced herself. Other PA Executive Board Members who were present also
introduced themselves. Moore proceeded to explain what the PA is and how every
parent and guardian of a child enrolled in CPE2 is automatically a member. The role of
the Parent’s Association in funding special programs, including Gardening, Biobus,
Tennis, Rossy’s Kids , basketball and others, and helping build community was explained
and stressed, as was the importance of parents and guardians becoming involved to
insure they have a voice and vote in all that happens at CPE2.
2. Volunteering: Megan and Julie both made calls for volunteers to step up and help in
whatever way they can. Julie expressed the ease and importance of committees and all
that that been achieved at CPE2 through the years thanks to them. A list of committees
for upcoming activities and objectives was presented, including Family Fun Day, Events,
Nomi9nating Committee, Community Building, Gardening, Graduating and Fall Fair. A
vote was taking to establish meeting dates for the Parents Association. Votes passed for
meeting one month on Monday Night via Zoom and the following on Friday Morning in
person .
3. Budget: The budget for what the PA spent/ paid during the 2022-2023 school year was
presented. The proposed budget for the 20023-2024 budget was then presented and
explained. Attendees voted to approve the new budget, which passed unanimously. A
slide showing income that came in during the summer months was also shown.
4. Fall Fair: Megan explained that Fall Fair is the biggest fundraising event and what kind of
entertainment and foods are usually available. Another call for volunteers to come in
and help was made. It was also explained that we are looking for donations and
sponsorships for Fall Fair to lower costs.
There were several questions from attendees regarding Children’s Aid that were answered by
Prince. Another attendee asked about grants.
The meeting ended at 9:20 and attendees were invited to complementary coffee and snacks.
Central Park East II
Parents Association Meeting Minutes
Date: Monday, October 16, 2023
Time: 6:30pm
Place: Online Via Zoom
1. Upcoming Fundraisers and Events
2. Treasurer's Report
3. Principal’s report
4. Parent Coordinator’s report
Upcoming Fundraisers and Events
  • Fall fair coming up; many planned fall fair activities. Fundraising
    event: $15 for first wristband (unlimited access). $10 for each
    additional band.
  • Please reach out to Naomi if you are experiencing
    any financial need.
  • Wristbands can be purchased online via our
    website and after school; look out for PA members in school yard.
  • Volunteers needed in various areas, specifically bouncy house,
    food sales, popcorn popper and clean-up. Please email
    [email protected] to volunteer.
Announcement made in Spanish to reach out to any Spanish speakers in

Treasurer's Report
  • Year to date (as of 7/1/23) expense - $281.98
  • Income - $7869.75 (no supply contribution)
  • Current Bank Account Balance: $44,708.92
  • Budget: $40,718
  • ‘No contribution income’ is spent on supplementing many of our
    programs and fund some of our programming.
  • Read-a-thon brought in $4360 in total donations. 96 readers
    activated. Send out text messages to family and friends to support
    our readers. All donations go towards current funding.
  • Read-a-thon ends Friday 10/20/23.
Principal’s report - Title 1 Schoolwide Program
  • Supplementary funding coming from federal government. In the past it was given to student meeting
    low income guideline. The money can be pulled with tax-levy money (money from state) to support the
    education of all the students in the school. This is additional funding to increase the success of all our students.
  • 1% is set aside for parent involvement.
  • Money is also set aside for professional development.
  • Looking for a Title 1 representative (parent representative).
  • Contact Naomi for more information. This is a volunteer

Parent Coordinator’s report
  • High school and middle school applications are open now. Tours
    will be scheduled for CPE2 families.
  • District Middle school fair will on 11/14 & 11/15.
  • Families who are in 5 th grade and want to stay at CPE2 are still
    required to submit a middle school application.
    12/8/23 – deadline for middle school applications
  • 12/1/23 - deadline for high school application
  • Please reach out to Julie for any assistance with high school applications.
Upcoming events:
Coffee with Naomi & Julie on Wednesday 10/18/23 @8:30am.
We try to have Coffee meet-up at least once a month.
CPE2 Parents Association Meeting Minutes
Friday, November 10, 2023 8:30am
1. Approve Meeting Notes
2. Fall Fair Recap
3. Treasurer's Report
4. Read-a-thon
5. Fall Wine Tasting
6. Principal’s report
7. Parent Coordinator’s report
Translation provided in Spanish throughout meeting.
Approve Meeting Notes
o Julie reviewed October’s meeting notes. Minutes approved.
Fall Fair Recap
o Fall fair was a success!
o Special thanks to businesses/individuals that donated, volunteers, all who attended & cleaned up.
Treasurer's Report
o Fall Fair
 Expense: $2188.56
 Income: $3981.35
 Profit: $1792.79
o Other Income since last meeting - $6405.52 (no supply
o Current Bank Account Balance: $51,650.71
o Budget: $40,718
o ‘No contribution income’ is spent on supplementing many of our programs and fund some of our programming.
o We have a proposed budget, and it is normal to have that updated based on actual changes and needs throughout the school year.
o We are running out of money, and we have to ‘shave off’ from other areas based on need. Some areas cannot be reduced because funding was given specifically for this category.
o Brought in $4533.75 in total donations. Great way to raise money with minimal administrative effort.
o 102 readers activated.
o 6176 minutes logged.
o Prizes are in and will be distributed soon.
Fall Wine Tasting
o The CPE2 Parents Association (PA) invites all CPE2 parents to a fall wine-tasting event on Thursday, November 30, 2023 at 6:00 - 8:00PM at Rosenthal Wine Merchants in East Harlem. 
o This event will be limited to 35 adults, so please reserve your spot early. Please email Gary Pai [email protected] if you would like to contribute any crackers, cheese or charcuterie to the event.
o Advanced reservations: $15; Entry fee at the door: $20. We want all parents to participate! Please email Naomi for financial assistance [email protected]
Principal’s Report
o Most teacher’s supplies have been distributed.
o We are thankful for out new arrivals.
o New arrivals in temporary housing will only have 60 days until they may have to move. Please contact Naomi if you are having any problems with this.
o No matter where student is displaced, they can remain in school. Transportation will remain for this school year.
Parent Coordinator’s Report
o A small number of parents are running all events. Fall Fair was pulled off by a very small group. We need more people to actively get involved with PA. No experience necessary. It is not only about the money/fundraising; help us needed in many other areas. We may need a special communication for our new families Help is needed with that specific group.
o Please let us know if you are not receiving emails from CPE2
o Photo fee: In the past pictures was one of the biggest fundraisers at CPE2. This year it is included on supply fee. $80 was asked for each student and any donation from $1-$80 was accepted. This year only 112 families donated.
o Things at CPE2 was always covered if money was an issue for families. This remains the same.
o Parent suggestion: Use WhatsApp. Many of our new families and students are on this platform.
o Parent suggestion: have qr code ready for forms that are
mentioned in meetings.
o Some new families feel some tension with security and staff. They want sensitivity and patience since they are new and are not aware/familiar of school community and how things work.
Next PA Meeting: Monday, December 11th on Zoom